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1.  TITLE

The group shall be known as the PATIENT PARTICIPATION GROUP (hereinafter called the ‘PPG’) of SAHC (hereinafter called the ‘Group’) and shall be affiliated to NAPP (the National Association for Patient Participation).

2.  OBJECT AND AIMS

The object for which the PPG is established is to promote and improve communications and co-operation between the Group and its Patients to the benefit of both, therefore fostering the highest possible standards of primary care, incorporating Communications, Patient Charter, Health Education, Self-Help, Community Need, Local and national Provision of Health and Social Care.

3.MEMBERSHIP

3.1  Membership shall be freely open to all registered patients of SAHC;

3.2  There shall be one group that meets regularly in person (the PPG);

3.3  Members must register by reading the Terms of Reference ad signing a Member Agreement Form.

3.4  Membership of the PPG shall be automatically terminated in the event of the member ceasing to be patient of the Group.

3.5  A member may, without reason, terminate their membership and membership may be terminated at the request of the Group.

4.MANAGEMENT

4.1  The management of the PPG shall be undertaken by a Committee from volunteer members and Practice staff to include a Chairperson, Vice-Chairperson(s), Treasurer, Secretary, the SAHC PPG Facilitator and nominated SAHC GP. It will consist of a minimum of ten and the Committee can co-opt members as required.

4.2  The Committee will be re-elected on an annual basis at the Annual General Meeting (AGM). The day to day management of the PPG will be conducted by the PPC Facilitator and Committee Officers who will consult with, if necessary, and update the full Committee at the next meeting.

4.3  The Chairperson does not have a vote but, in the event of a tie, the Chairperson has a casting vote.

4.4  The SAHC, after discussion and consultation with the PPG, will retain the right to overturn any decisions made by the PPG that in the HCG and patient’s best interest it cannot proceed with.

5.  MEETINGS

5.1  An Annual General Meeting of the PPG shall be held each calendar year in July; a minimum of 21 days’ notice will be given.

5.2  All patients currently registered as members of the PPG shall be entitled to one vote, in person or in writing by email or letter, containing their name, registered address and signature.

5.3  The PPG will endeavour to meet a minimum of four times a year.

5.4  The Chairperson may call special meetings of the Committee if the need arises.

5.5  The Committee may appoint Task or Working Groups from any registered members and temporary associated advisory guests (who will not have voting rights).

5.6  Notices of meetings, reports, minutes and any other PPG information will be produced and displayed on the Waiting Room screens and the Group’s website. This will ensure maximum patient contact and keep all patients fully informed, which is a priority of the PPG.

6.  CODE OF CONDUCT

Members of the PPG make a commitment:

6.1  To respect the confidentiality of the Group and its patients at all times. All matters discussed to remain confidential unless agreed otherwise.

6.2 To treat each other with mutual respect and act and contribute in a manner that is in the best interest of all patients.

6.3 To be open and flexible, list and support each other.

6.4 To by the seven Nolan Principles of Public Life – Selflessness, Integrity, objectivity, Accountability, Openness, Honesty and Leadership.

6.5 Not to use the PPG as a form for personal agendas or complaints.

6.6 To abide by principles of good meeting practice by reading papers in advance, arriving on time and switching mobile phones to silent.

7.ALTERNATION TO THE TERMS OF REFERENCE

Any of the Terms of Reference may be rescinded, added to or amended by a resolution passed with a majority vote at a full Committee meeting open to all members for whom proper notice has been given.

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